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All You Need To Know About Manuscript Editing Service

Manuscript editing service is a sort of professional service that aims at making the research draft error free and appealing to the peer reviewers and journal editors. so that they give a green signal to the manuscript at earliest with few or no suggestive changes.

Manuscript Editing ServiceIn such a professional service, the manuscripts are handled by subject experts who have years of experience in the field of interest. For English language editing, the native English speakers are hired for editing the manuscript more professionally and academically as well. Even if the editing is done by an Editor, the manuscript still undergoes multiple rounds of reviews before the manuscript is delivered to the client. In this process, the confidentiality of the author’s work is also maintained and considered as a high priority case.

What the subject experts really do in manuscript editing service?

  • They correct your grammar or any spelling errors present in the manuscript.
  • They recheck your tenses and conjunctions.
  • They authenticate your references, if needed.
  • Rewrite or rephrase the texts wherever necessary.
  • Checks the usage of US or UK English and ensures consistency.
  • Eliminate poor word choice.
  • All the changes incorporated into the manuscript are done using track changes or highlights. so that the authors can spot the changes easily and also re-comment on it if they do not agree with the changes.
  • Style and consistency is also maintained.
  • Content enhancement is another major action carried out by the experts.
  • The manuscript is also checked for content’s logical flow, technical accuracy of terminologies, use of abbreviations. Its declaration at the first instance, and finally presentation of the paper.
  • The paper’s structure is checked, i.e. the pattern they follow (for e.g., IMRaD-Introduction, Methods, Results and Discussion).

Manuscript submitted for availing such professional editing services is scrutinized by highly experienced experts, those who leave no stone on turned for making your manuscript publication ready. Their expertise not only optimizes the content but also the language.

WITHDRAWAL OF RESEARCH PAPER AFTER SUBMISSION: A BASIC GUIDELINE

Withdrawal of a research paper after submission but before publication and during peer-review or even after acceptance is an uncommon event and not considered as a good scientific practice. Before withdrawing a paper, it should be considered that reviewers and editors have already invested significant time in finalizing of the manuscript.

Once the manuscript submission process is completed, the next step, i.e. initial review of the paper by the Editor followed by peer-review by the invited experts begins. During these steps, the researcher should wait for the final decision. However, in some cases, one may want to withdraw the manuscript. For instance, you may want to revise or add important points or may want to correct some errors which are discovered after manuscript submission. In these case, the manuscript needs to be withdrawn much before the peer-review process starts.

Another common reason to withdraw your manuscript is that authors discover or suspect a glaring error, possibly while checking the proofs. This error may require performing some experiments again or removing existing data set. It may call for doing some supplementary analysis. This may lead to additional work, but it can help the researchers to avoid any future retractions. If the authors do not want to make all research data available for commercial reasons or copyright or when they realize that they have made manuscript submission to a potentially predatory journal, here also authors can withdraw their paper. There are unethical reasons for withdrawal of a paper like being unaware of the publication fees or just wanting to submit one’s manuscript to a higher impact journal.

Another reason for withdrawal of research paper is impatience with peer review process. This process is not a black or white issue. However, there are journals who take a long waiting time for completion of the peer review process. Some complete it within 1-3 months, whereas some take 4-6 months. Even if this is the case, the time period of peer review is mentioned in most of the journal websites. Thus, retraction based on the time period can be unreasonable at times.

In particular, after acceptance of manuscript when the journal and referees have behaved blamelessly, as an author it is hard to justify unilaterally withdrawing the paper. When the paper is submitted, the writer implicitly agrees to publish it there if accepted. A submitted manuscript is a request for publication and not a request for the option to publish. It is not ethical to withdraw a research paper which has been accepted. In the publication process journals, reviewers and editors have spent time. To withdraw a manuscript after it has entered this process is a waste of their time. However, the legal ramifications of this behaviour are probably limited.

 

IMPORTANCE OF SELF-EDITING

 

Self-editing is one of the most important skills for an Editor or any writer who is serious about getting his manuscript published. After an initial draft is written , the author then needs to corrects his own writing. Until the manuscript is in the best shape possible multiple drafts are produced. The research paper must easily convey the intensions of author to any reader in a very lucid manner. Submitting a highly refined and self-edited paper does the following three things:

1) It makes the editors or reviewers job easier.

2) To better assess the paper’s validity.

3) It also increases the chance of the paper getting accepted for publication.

How to self-edit the research paper

Once the researcher has completed a manuscript, then he/she must not hurry to submit it. The researcher needs to continue working on it further. After all the goal is to get the manuscript published.

Print the research Paper

Always the researcher should print a hard copy of the manuscript.This will help him/her to check what is written is different from what he has typed on the computer or not. This will refresh the eyes of writer and help him/her to become ‘’detached’’ from own work. Before manuscript submission this should be done thoroughly.

Take a Break

Take a break of at least a few hours after completion of the first draft.The researcher will see the paper with a fresh opinion when he/she returns to the paper and be less likely to gloss over the text. It will be easier for the writer to spot mistakes and sentences with mistakes. In a single sitting don’t attempt to completely revise the research paper. To complete the process of self-editing give yourself several days or a week.

Read the Paper Out Loud

It should sound smooth when you read the research paper loudly. If you stumble over it and something does not make sense, immediately mark that section and move on. Once the paper is finished with reading, the start editing the marked errors and re-read.

Imagine you are the Reviewer

The researcher needs to disengage himself as the author for effectively self-editing of the manuscript. The researcher has to play the role of a person who have never read that paper before.

The easiest part of a manuscript is the initial writing part. The real work is to improve the research paper quality so that it can clearly communicate what the researcher wants. This will be done through self-editing process. Therefore, once the writer is convinced with the self-edited manuscript, then it can be send out to others for review.

APT USE OF COMMAS IN RESEARCH PAPER

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In English language, comma is one of the most useful forms of punctuation as it effectively separates various elements within a sentence according to the writer’s need. Commas are used to break between the ideas in a sentence and make writing easier to read and helps in accurately conveying the meaning of a sentence.

Several rules are followed while using comma like commas are used for separating two or more words, clauses or phrases presented serially or as a list. For e.g.- I ate fruits, toast and eggs. Also, they are used in mid-sentence to present additional information which are not essential to the meaning of a sentence, unduly without disrupting the flow of the sentence. Some of these rules are relatively clear and easier to apply while others could be difficult to understand. For instance, commas are expected to be used by writers, wherever necessary to prevent possible misreading or confusion. Such type of instructions could lead to its inevitable misuse and could be confusing, like adding incorrect placement or unnecessary syntax within a sentence. While using commas in the research paper, unfortunately researchers are too susceptible to committing errors. The key to submitting a manuscript with zero punctuation errors and to avoid such errors is to be aware of them.

There is a great infographics presented which list the top six common errors made by writers while preparing their manuscript.

  1. Comma Splice- A comma splice occurs when two complete sentences are joined with only one comma.
  2. The interrupter rule or parenthetical comma- Any clause, word or phrase that appears in the mid-sentence and which is not essential to the meaning of the sentence must be set off between a pair of commas. One should always remember to use one comma before the word or clause to mark the beginning of the pause and one at the end for indicating the end of the pause.
  3. Serial Comma- It is also known as the Oxford comma. This serial comma is used optionally before the word ‘and’ at the end of a list or a series of phrase or words. When the items in the list are not single words, it helps to clearly convey the meaning of a sentence.
  4. Interchangeable adjectives- Two or more coordinate or interchangeable adjectives that describe the same noun must be separated using commas in a research paper. This type of adjectives equally describe the noun and the sentence would make sense even if the order of the adjectives was reversed or by the word ‘and’ if the adjectives were separated. In the below example, the adjectives ‘quantitative’ and ‘reliable’ equally describe the noun ‘method’.

Example: A quantitative and reliable method for estimating disease incidence is required.

 

Cumulative adjectives – Unlike coordinate adjectives, two or more non-coordinate or cumulative adjectives do not describe the noun equally. Therefore, they must never be separated by a comma.

  1. Introductory phrases or words: These introductory words or phrases are incomplete clauses that contextualize the main action within a sentence. Such types of words or phrases are appearing before the main clause of a sentence and that must be followed by a comma.
  2. Dependent clause at the beginning of a sentence – In this case, with a dependent clause, if a sentence begins then this clause must be followed by a comma. A dependent clause is one that does not make any sense and cannot stand by itself unless it is supported by an independent main clause.

The top six commas related mistakes that are likely to be committed by most of the researchers while preparing the manuscript.

In a research paper, comma helps the reader to figure out which words are used together in a sentence and which parts of the sentences are most important. Incorrect use of commas may confuse the reader, signal ignorance of writing rules or indicate carelessness.

IDENTIFYING PREDATORY CONFERENCES

In scholarly community, all members are well acquainted with the increasing menace of predatory journals and publishers. The predatory conferences are the most recent entries in the league of predators in academic publishing. Now a days, many academicians have been receiving an increasing number of invitations to attend conferences or present conference papers. Many of these conferences are appear to be scholarly, but are in reality an exploitative means used by predatory conference organisers or publishers to make money in the form of registration fees. So early career researchers are an easy target of these fake conferences. Sometimes, the attendees or speakers are subsequently informed about the cancellation of the conference due to some unavoidable reasons, and the registration fees are also not returned. Therefore, in addition to predatory publishers and journals, now researchers also wary of predatory conferences. But whether a conference is fake or legitimate is the question in every researcher’s mind.

To check the reliability of a conference, you can prepare a checklist before registration:

  • Who are the Organizers and Sponsors?
  • Are you aware of the association or the society organizing the conference?
  • Can you identify the conference venue? It is a valid place? Check the Pincode.
  • Are the organizers conducting the conference for the first time?
  • Have you or your colleagues attended this conference previously?
  • Are there any Sponsors involved in the conference?
  • Are you aware of any of them, especially with industry- related fields like Biomedical research and Engineering?
  • What fees will be charged like conference fee, registration fee, etc. Check if you are participating as a Speaker, are they willing to waive off the registration or other fees?
  • Did you check the conference website?
  • Have you read any papers before from this conference proceedings, if published before hand?
  • Can you find all the information like conference date, attendance fees, submission date, program details, editorial committee, and venue at the website?
  • Is there any pre-formed Agenda and Editorial Committee?
  • Do the objective and scope of the conference fit your field and core interest or not?
  • Is the committee clear about the type of peer review and the editorial control over the conference presentations?
  • Are you clear where these papers will be published? Does the conference make it clear to which indexers it will submit to for evaluation and to which indexing services it can guarantee published proceedings?
  • Is the publisher of the proceedings a member of the recognised industry initiative like DOAJ.COPE, OASPA, etc.?

The above questions should be answered by researchers and attend the conference or submit their abstract only if they are satisfied. A check list can be used by researchers and avoid falling prey to bogus conference organizers. The peer review process is not used by the conference organizers in their abstract selection process. This means the acceptance takes place in little as twenty four hour and has a very short turnaround time. Sometimes, the speakers from irrelevant backgrounds may also be invited by the predatory conference organizer. For example, at a plant virology conference a cardiologist keynote speaker might be invited. A clear conclusion can be drawn that the conference organizer does not have interest in the content quality but rather in collecting fees for the conference attendance.

All researchers need to be vigilant while registering for any conference. Just by following some basic guidelines, one can easily spot out the predatory conference.

TYPES OF PEER REVIEW

    

Peer review is a process of subjecting research findings and research methods to the scrutiny of others who are experts in the same fields. This process is also integral to scholarly research. Peer review is conducted before publication of the research manuscript. The main purpose is to ensure that whatever comes out published will be virtually free of errors. Different types of peer review models are followed by different journals based on the type of research they publish and their journal management style. The most commonly adopted format are single blind peer review and double blind peer review. Recently another type of peer review process is adopted by some journals, i.e. open peer review and post publication peer review.

Single-blind: In this type, the reviewers are aware of the author’s identity but authors are unaware of who reviewed their research manuscript. There is a possibility that making the author’s identity known could influence the review, while this method serves to reduce chances of bias and conflict of interest.

Double blind: In double blind peer review, both the peer reviewer and the author are not aware of each other’s identity. So here is a risk that sometimes it may allow the reviewers to give irresponsible or inaccurate feedback to the authors.

Open: Identities of both the reviewers and author are known. This method of review also allows the author’s responses as well as peer reviewer comments to be published along with the final manuscript.

Post-publication: To bring back the time of immediate feedback called post publication peer review, recently publishers, entrepreneurs and scientific societies have begun using the web. Although these days most scientific journals are published online, peer review is still most often done according to the publication, and the status of peer review is held as an important hallmark of quality.

The review process is one of the most distinctive features of scholarly publication. While it is not perfect, this is the process used by almost all scholarly publications to identify weak data analysis, filter out bad science and make suggestions for better presentation of research results.

RESEARCH PAPER VS REVIEW ARTICLE

 

 

The research paper is based on original research work. The type of research may vary depending on the topic or field like experiments, questionnaire, survey, interview, etc. However, the author needs to analyse and collect the raw data and conduct an original study. Sometimes research articles are referred to as primary or empirical sources that report on the original research. Review articles are called secondary sources or literature reviews, which analyses or synthesizes research already conducted in primary sources. The current state of research on a given topic can be summarized on this. The existing literature on a topic is generally summarized by review articles, in an attempt to describe the current state of understanding on the topic. Review articles are of three kinds as follows.

  1. Narrative Review: Based on all the published research available on the topic a narrative review explains the existing knowledge on that topic.
  2. Systematic Review: In the existing scientific literature on a topic, a systematic review searches for the answer to a particular question.
  3. Meta-analysis: The findings of previously published studies are compared and combined by meta-analysis, usually to assess the effectiveness of mode of treatment or an interventions.

In a research paper, each step of the research work should be reported in detail. This includes the hypothesis, an abstract, background study, results, methodology and an interpretation of the findings. A discussion of the possible implications of the result should also be included, which shows scope for future research and how the present study can contribute to the existing literature base. On the other hand, the review articles reports and identifies the commonalities between the results of the selected studies in a systematic review. From the published work the authors analyse available information, with a balanced perspective and reports any problems or gaps within the existing literature.

The valuable scientific literature is formed by review papers as the findings of existing literature are summarized by them. So in a particular field without having to read all the published work, readers can build an idea about the existing knowledge on that topic. Review articles are published by most reputed journals, and are most of the time invited. If the review article is published in a good peer review journal then it has a high impact and receives a lot of citations.

 

 

UNDERSTANDING THE PEER REVIEW PROCESS

  

Peer review is a process of subjecting the findings and research methods for the scrutiny of other researches who are experts in the same field of research. The process involves evaluating or checking the scholarly work by a group of experts in the same discipline. This is one of the integral part of the manuscript publication process.

Academic journals provide an opportunity to professionals to share their research results and examples of best practice with their colleagues who belong to the discipline of study. On the other hand, the scientific and academic journal publications serve as a reference of knowledge and evidence for novice practitioners, students and researchers to contribute to their professional development. To effectively serve these purposes, the appropriate scrutiny of manuscripts is done before appearing in the print and electronic version. This is done to assure quality, worth, utility, methodological rigor and publishability of the research work. To ensure publication of reliable, scholarly evidence and high quality research, such type of quality assurance mechanisms are essential. The publication process starts with the manuscript submission to a journal by a researcher. Before the actual publication of manuscript, it goes through several stages of review. The first step of the process aims at assessing the quality and merits of the manuscript is an editorial review process. The concerned Editor or the Editor-in-chief of the journal reviews the manuscript to identify the manuscript’s relevance and its suitability to undergo peer review. Further checking of the manuscript takes place by an editorial assistant, which includes checking for similarity to other sources by using a similarity detection package like iThenticate. The manuscript may be rejected and returned to the author for further amendment, if plagiarism is high. Additional checks for the extent and readability to which the manuscript conforms to the standards of the research paper, for example the use of international reporting standards and word length of the paper takes place. This work is done by a Managing Editor and the manuscript may be returned or rejected again to the author for any changes or modification. Once it is satisfied, an editor assesses the manuscript and feedback on its rigor, quality and publishability. The Managing Editor identifies and assigns two to three reviewers having appropriate knowledge, methodological expertise, skills and experience in that particular field. The feedback of peer reviewers helps the editor to decide whether the manuscript is accepted, rejected or needs revision before the acceptance for manuscript publication. When a revision if necessary before accepting the manuscript for publication. The manuscript then moves to the third stage which is called the production stage. Once accepted the final draft ensures production of a comprehensible and readable article free of spelling mistake. As the peer review process is often an individual/solitary exercise it is important to understand not only for potential authors but also for those who were involved in the process.

 

Types of peer review:

 

There are two types of peer review – Closed peer review and Open peer review.

Closed peer review:

The reviewers’ identity are not disclosed in this type of review. This process can be worked in two different ways like single blind and double blind. The author is not aware about the reviewer’s identities in single blind review but the reviewers are aware about the author’s affiliations, identities and credentials, etc. It is one of the most common approaches which is used in the majority of scientific and academic journals. Many professionals also use double blind review. In this process, the reviewers and authors are not aware of each other’s institutional affiliations and identities. This method eliminates chances of bias in the process of manuscript review. While giving feedback to the authors there is a chance that the reviewers may become unnecessarily critical, like single blind review.

Open peer review:

In this system of review both the reviewers and authors are known to each other throughout the process. The reviewer’s name might be published alongside the author’s name. It is also believed that this is one of the better approach as the author’s intellectual property rights are respected and here nothing is done in secret.

In the process of manuscript publication, peer review is an essential element which claims to ensure excellence and quality in the papers published in educational, scientific and professional journals. It is considered as a gold standard process which not only helps the journals to judge the manuscript, but it also acts as a criterion to judge the journal quality.

HOW TO AVOID ARTICLE RETRACTION

The way of alerting readers to questionable credibility of a research paper is called retraction. The research papers, before they reach for publication, go through a thorough review by peer reviewers. After publication, even after extensive peer review, errors are detected in the papers. If the errors are minor, like correction of an author’s name or an incorrect correspondence address then an erratum notice can be issued. However, if the errors are maximum in the paper then it brings validity of the paper under scan. At this time, it may required to be retracted. It is one part of publication and some reputed journals have had to retract the research papers.

Causes of article retraction

It is very important to recognize in the first place why articles are retracted in the research papers. Unfortunately, due to some dishonest researchers those who are willing to bypass research ethics code and falsify data in order to find recognition for the result they want, retraction is done.

How retractions can be avoided?

There are some steps explained below that can be followed to prevent article retraction.

1.The relevant ethics guidelines should be followed

 It is important that the researcher should get familiarized with the ethical guidelines concern by the recognized body in the field of expertise. Research is deemed unethical because of the treatment of issues of privacy surrounding studies on people or animals.

2.Conflicts of interest should be stated clearly

Transparency is for journals and publishers and is just as important for authors; to evaluate the limitations of the research work, the readers must have all the information available to them.

3.To avoid plagiarism take all measures

While writing the research paper be sure that references are added comprehensively and correctly. When referring and using any material or procedure of other researchers , the research work must be correctly referenced. Self-plagiarism is a type of plagiarism which may lead to article retraction or at least redundancy.

4.Transparency of Author

Authors and their affiliations must be correctly and clearly indicated.

5.Selection of journal wisely

It is one of the important points to carefully consider which journal to submit the research paper to.

A reputed and reliable journal will have a rigorous review or editorial process in order to identify any calculation or experimental errors; therefore, reducing the risk of the research article being retracted further down the line.

Research articles can be retracted because of publication problems or unreliable

data, according to the guidelines drawn up by the directory of Open Access journals, the Committee on Publication Ethics, the Open Access Scholarly Publishers Association and the World association of Medical Editors. Unreliable journals sometimes follow the practices which can compromise the material published in it or until after publication of the paper it may allow for honest mistakes which are unnoticed.

 

IMPORTANCE OF RUNNING HEAD AND FOOT NOTES

 

The using of head and footnotes correctly will add value to the research paper .These is used for expanding upon the references which are used in the text. This will also allow the readers to learn extra thing about the resources that are used during the research work. If necessary they can verify the research that presented by the researcher and learn more about the research work.

The Header

The header is found at the top of the research manuscript, which is mainly used for building interest and is well, designed to gives an image to the manuscript. It is also used as a teaser which pushes and tempts the reader to continue reading the paper and discovering the interesting content. It should contain the important information about the research work, including the name of the research subject and logo. The header content should be relevant to the content of course. The header should be consistent and the date of publication, issue and mainlines should be clear of the content.

The Footer

The text which appears below the research paper’s content is called the footer and it is also very much important like content .The main objective of footer is to ensure that it contains all the information that a reader might want to learn.

Content notes should be used or not

To provide additional information to the readers the researcher can add content notes with the foot notes. These will tell the readers , from where the researcher got the information and that will also describe a little bit about that what the specific reference tell them .During editing a paper this can also  lend clarity to the foot notes.

Why foot notes are useful in writing?

Foot notes are helpful to the reader in the way that they clarify information they read through the research work. The important point is the use of foot notes correctly so that they do not become distracting and are purely useful.

Tips to understand the importance of footnotes

Keep track of the footnotes which are needed to use as the researcher craft the initial draft of the research manuscript so that the researcher can easily add them at the time of editing a paper.

.Always use the footnote format as per the instructor prefers so that it can be easily used by them to get additional information.

.To reduce clutter in the research manuscript uses the shortened version of footnotes while necessary.

.The foot note can be used if it is necessary to identifying where the researcher got the information from.

.The footnote should be placed properly at the end of each page of the research paper so that they can be easily found.

For a research paper both the head and footnote are essential components. The use of header and footer in the manuscript provides great privilege and flexibility mechanism to every reader.